Wellybox
Verified Oct 16, 2026 ActivePulls receipts and invoices out of email and WhatsApp, reads them with OCR and syncs the data to QuickBooks or Xero
Listed on EffectHub ·
Pricing
- Pricing model
- Paid
- Paid options from
- $19/mo
- Billing
- Monthly
Basic is $19/month but sold on annual billing only — 2 users, 2 email accounts, 50 documents a month. Business is $49/month annual or $59 monthly (10 users, 10 mailboxes, 500 documents on the monthly plan; unlimited on annual). Enterprise is $99/month annual or $124 monthly and adds a multi-client dashboard. Free trial, no free tier.
Use tool ↗About Wellybox
WellyBox automates the collection half of expense admin. Instead of asking staff to forward documents, it connects to Gmail, Outlook, WhatsApp, Google Drive and Dropbox, finds the receipts and invoices already sitting there, runs OCR to extract the figures, and pushes the results into QuickBooks, Xero, FreshBooks or Excel. It claims 100,000+ businesses across 45 countries, roughly 10 million documents processed a month and support for 39 languages. Pricing is by user, mailbox and document volume rather than by feature, and the cheapest tier is annual-only. The Enterprise tier is really a bookkeeper plan: it adds a multi-client dashboard. No legal entity or country of incorporation is published on the site.
- Platforms
- Web
- API
- Not confirmed
- Last verified
- Oct 16, 2026
Verified sources
- Collects from Gmail, Outlook, WhatsApp, Drive and Dropbox, OCR extraction, syncs to QuickBooks/Xero/FreshBooks/Excel, 39 languages, 100,000+ businesses in 45 countrieswellybox.com ↗
- Price ladder including the annual-only Basic at $19/month with 50 documents, Business $49 annual / $59 monthly and Enterprise $99 / $124 with the clients dashboardwellybox.com ↗
- Privacy policy names no legal entity, address or country of incorporation; only states data is processed in the United Stateswellybox.com ↗
Is Wellybox legit?
We don’t label tools safe or unsafe. Below are the records we checked ourselves, each with the date we read it.
- Domain registered
- Nov 1, 2018 (7 years ago)Registry record (RDAP), registrar NameSilo, LLC, looked up Sep 6, 2026
- TLS certificate
- Issued by Amazon, valid until Feb 13, 2027Seen in our own connection to the site on Oct 16, 2026
- Last checked
- Oct 16, 2026The site answered
- Operated by
- WellyBoxOur research, card verified Aug 23, 2026
Pros & cons of Wellybox
WellyBox attacks the part of expense admin nobody does properly — actually gathering the documents — by going into the mailboxes and chat apps where they already are, instead of waiting for people to upload them. The accounting-software sync means the extracted data lands where it is needed. The pricing has traps: the cheap tier is annual-only and capped at 50 documents, and the monthly plans are materially worse value than the annual ones.
Pros
- Collects from Gmail, Outlook, WhatsApp, Google Drive and Dropbox rather than requiring uploads
- OCR extraction syncs straight into QuickBooks, Xero, FreshBooks and Excel
- 39-language document support, which matters for cross-border receipts
- Enterprise tier includes a multi-client dashboard aimed at bookkeepers
Cons
- The $19 Basic tier is annual-only and capped at 50 documents a month
- Monthly billing costs about 20% more than annual on every tier
- No free tier — only a trial
- No operating company or country of incorporation published
Best for
- Small businesses whose receipts live scattered across email and WhatsApp
- Bookkeepers managing several clients (the Enterprise dashboard)
- Teams already on QuickBooks, Xero or FreshBooks
Not for
- Companies needing card issuing, approvals or reimbursement workflow
- Anyone wanting a free tier to test with real volume
Watch out: Basic's 50-document cap is low for any business with real supplier volume. Count a normal month's receipts before assuming $19 is your price.
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