Allex vs Smartsheet

Allex

Allex targets a specific gap between simple task boards and heavyweight enterprise PPM suites: multi-project capacity planning with room for external partners, at a flat per-seat price rather than a custom quote. It suits organizations juggling many parallel projects more than a single team running one backlog. The lack of a public free tier beyond a trial means a credit card commitment is needed to properly evaluate it at scale.

Pros

• +Portfolio-level planning and simulation, not just single-project boards
• +Unlimited custom fields and team boards on the standard plan
• +Free access offered to students and nonprofit organizations
• +Connects to common ERP systems for resource data

Cons

• −No permanent free plan, only a time-limited trial
• −Mobile app support is not mentioned; the product is web-only

Smartsheet

The choice for teams whose planning already lives in spreadsheets and who need governance on top — portfolio rollups, approvals, resource views. The AI features are competent additions to that, not a reason to switch. Per-member pricing plus free contributors works well for small core teams with many occasional participants, and badly the other way round.

Pros

• +Grid interface that project managers can adopt without retraining
• +Unlimited free contributors on every plan, with free guests added from Business up
• +Conversational AI features built into the sheets on all paid plans
• +Connections to external AI tools such as Claude, Gemini and Copilot on Business and above

Cons

• −No free plan; entry is $9 per member/month on annual commitment
• −Pro caps at 10 members and is restricted to new customers
• −Advanced Work Management and Enterprise are quote-only, so real cost is opaque
• −The pricing page renders prices by locale, which makes comparison shopping awkward

Is Allex cheaper than Smartsheet?

Smartsheet starts at $9/seat/mo. An entry price for Allex is not confirmed by us yet, so check its pricing page before you compare.

Which has a public API, Allex or Smartsheet?

Smartsheet ships a public API, as of our last verification. A public API for Allex is not confirmed by us — check its developer docs before you plan an integration.